Thailand’s New E-Work Permit System 2025

As of October 13, 2025, it has replaced the previous “Blue Book” with a fully digital platform known as the e-Work Permit System.

Thailand officially ended the use of the traditional paper-based Thai work permit system. As of October 13, 2025, it has replaced the previous “Blue Book” with a fully digital platform known as the e-Work Permit System. This marks a major modernization effort by the Ministry of Labour, designed to make the entire work permit process more efficient, secure, and transparent.

What is the E-work Permit System?

The new e-Work Permit System fully digitizes the entire work permit lifecycle, from registration and submission to tracking and final approval, without having to meet the office in person. One of its most notable innovations is the credit-card-sized permit that contains an embedded QR code and barcode. This makes verification faster and enhances security by linking directly to government databases.

By introducing biometric authentication and centralized records, the Ministry of Labour aims to reduce unnecessary office visits, cut processing times, and prevent fraudulent applications, which aligns with Thailand’s broader goal of improving administrative efficiency through digital transformation.

Main Features and Benefits

The e-Work Permit system offers several practical advantages that simplify the process for both foreign employees and their employers. Here are the main features that the new system offers:

• 24/7 Online Access: Employers and employees can submit applications, check status updates, and pay fees anytime, anywhere.
• Faster Processing Times:
  • Bangkok: 7–10 working days
  • Provincial Offices: 10–12 working days
  • BOI Companies: 1–3 working days via the Single Window System website
• Real-Time Tracking: Applicants receive instant notifications through email, SMS, and Line Official Account.
• Enhanced Security: The use of QR code verification, biometric authentication, and centralized databases ensures reliable identity protection and data integrity.

Who Must Use the E-Work Permit System

Starting October 13, 2025, Thailand’s new e-Work Permit System will become mandatory for all foreign workers and employers who require work authorization in Thailand. This includes most holders of work-eligible visas, such as Non-Immigrant “B” Visas, Long-Term Resident (LTR) Visas, and Smart Visas.

Employers will be required to register and verify their identity through the ThaiID mobile app before submitting applications on the new digital platform. The Ministry of Labour has confirmed that the e-Work Permit System will replace the traditional “blue book” permits, which are being phased out.

During the transition period, holders of existing blue book permits may continue using them until expiration, after which all renewals and new applications must be processed online through the e-Work Permit System.

Eligibility Requirements Remain Unchanged

The eligibility criteria for work permit applications remain the same under the new system, though applicants must continue to meet Thailand’s standard work permit qualifications:

• Hold a valid Non-Immigrant Visa
• Possess educational or professional credentials relevant to the job
• Submit a medical certificate (Form TMC No. 2) issued within 30 days of application
• Provide a signed employment contract outlining the job position and salary
• Employers must meet capital and employee ratio requirements, except for companies promoted by the Thailand Board of Investment (BOI)

How to Apply: Step-by-Step Process

1. Employer Registration: Register the company on the e-Work Permit portal and verify identity using the ThaiID App.
2. Worker Account Setup: The foreign employee creates an account and uploads all required documents.
3. Document Upload: Both employer and employee upload the required files (PDF or JPEG under 5 MB each).
4. Form Submission: Complete and submit the BT.32 online application form, and pay the 3,000 THB fee for a one-year permit.
5. Appointment Booking: Schedule biometric verification and card issuance at a designated service center.
6. Permit Issuance: Once approved, the digital work permit card can be issued the same day if all documents are verified.

How to Renew Your E-Work Permit and Stay Compliant

To renew the current e-Work Permit, applicants must apply at least 30 days before expiration. Required documents include:

• Current e-Work Permit
• Tax payment receipts
• Updated medical certificate
• Valid passport

It is important to note that the permit remains tied to the specific job position and province. This means the applicant must obtain an entirely new work permit if they want to change employment or move to a different location. However, if applicants fail to comply, such as working without a valid work permit, it is considered a violation of Thai laws and may result in fines up to 100,000 THB, deportation, or entry bans.

Special Pathway for BOI-Promoted Companies

Foreign employees working for companies promoted by Thailand’s Board of Investment benefit from a dedicated system called the Single Window System. This platform offers several advantages that include:

• Exemptions from capital and employee ratio rules
• Faster processing times of 1 to 3 working days
• One Stop Service Center assistance for convenient in-person verification

What Are the Common Mistakes and How You Can Avoid Them

Although application via a digital platform may seem convenient, restrictions remain the same. Therefore, applicants should stay active and carefully review their application. Here are practical tips the application should keep in mind:

• Do not use expired medical certificates or unsigned employment contracts.
• Ensure all scanned files are clear and company details match official registrations.
• Begin renewals at least 60 days in advance to avoid last-minute issues.
• Keep digital copies of all submissions and official receipts.
• For government support, contact the Department of Employment hotline at 1506 (press 2) or 1694.

Navigating the New Digital Era with Siam Legal

Thailand’s e-Work Permit System represents a major leap forward in digital governance, which helps enhance efficiency, transparency, and security for both foreign professionals and employers. While the transition brings clear benefits, the new digital process also introduces unfamiliar requirements and compliance risks.

Source: https://www.siam-legal.com/thailand-law/thailands-new-e-work-permit-system-2025/